A follow up letter is necessary if you have sent a letter of inquiry and want to thank someone for their business, or submitted a cover letter and resume in response to an available position. This is a crucial step to the interview process. The following are some helpful tips for writing a follow-up letter.
Confirm the receipt of an initial letter of inquiry, specifically if you have not received a response. Reference the first letter and the details of that letter and ask for a timely response if you have written a previous letter asking for information about a product or service.
Follow up letters are written to mainly thank the recipient of the letter of their business, referral or loyalty. Confirm the details of a conversation, or confirm a specific action list.
After a day or two following the interview, write a follow-up letter. Since the follow-up letter contributes to the decision-making process, a potential employer should receive the letter before a decision has been made.
Explain your skills and qualifications for an open position in the body of your follow-up letter. Although these letters take some time, they show your great interest in the position.
Clearly re-read your works since spelling and grammatical errors are unacceptable, hence take your time to look over the follow up letter. A follow up letter is intended to keep your name in front of the person hiring, but it may be used as a tool for elimination if it is poorly written or filled with mistakes.
It’s necessary to keep this letter more formal and not casual. It should have a comfortable flow, especially if you feel a good connection was made with an interviewer, but avoid being too familiar.
Ensure the letter is professional in type and appearance Match the letter to the envelope as for it to be read, a follow-up letter to be read, it must first be opened.